Category Archives: Minutes

National Space Society Florida Space Coast Chapter
Minutes, Tuesday, August 12, 2008 Meeting

Location: Kelsey’s Pizza, Port St. John, FL

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Dear NSS Florida Space Coast Members and Friends,

National Space Society Florida Space Coast Chapter
Minutes and Notes, Wednesday, August 16, 2007 Meeting

Contents:

1. Florida Space Coast Yuri’s Night, April 12, 2008
2. September 20, Thursday, Chapter Meeting
3. October 23, STS-120 Launch
4. Nov 1-4, World Space Expo at KSC
5. Nov 10, 3:00 – 7:00. Futurist Jacque Fresco
Film Screening and Speaker Meeting at BCC
6. Thursdays, 12:00. Weekly lunch at KSC HQ cafeteria.
7. May 2008, ISDC 2009 in Orlando
8. Publicity List
9. Mailing List Upgrade

Location: Grills, Port Canaveral, FL

Attendees:

Jen Bailey, Treasurer
Tim Bailey, Vice-President
Fred Becker, Secretary
Edward Ellegood
Jack Fox, President
Gary Gilbert
Chris Reeves

Meeting called to order at 5:30 p.m.

The August meeting of the NSS Space Coast chapter
was a great success with follow-on planning from
our July meeting continuing preparations for
April 2008. Thanks to everyone that came out!!

1. Florida Space Coast Yuri’s Night, April 12, 2008

VIP’s – Barbara Eden, Kelly Slater, Tom Hanks, Bruce Willis
Beer for Yuri’s Night – Microgravity Systems
Title Sponsor: ISU?
Goal: ISU Scholarship
CCTS – Space Congress is near the time frame

Updates from Jack, August 18:

Dear Yuri’s Night Team,

Tim Bailey and I had a great meeting with Jason
McKee at the Cocoa Beach Hilton on 8/17. They
want to do the Cocoa Beach Yuri’s Night Event
there, no ifs ands or buts. We have scoped it
out somewhat (below). Jason will handle several
things including coordination with city/county
for permits, several sponsors (for $ and
giveaways), some publicity, banners, vendors,
etc. etc. Next step is to scope it out further
and make a cost estimate. Then, Tim and I will
go back to Jason and ink a deal. Tim is very
saavy about horsetrading things like guaranteed
rooms for lower rates for the ballroom. Also, I
took a shot at various positions for you all to
fill on the team. So, please comment to the
scope below and please volunteer to serve in one
or more positions. Let me know if you have other
friends who might want to help. This one is
going to be awesome! I will soon set up weekly
Thursday lunches in HQ cafeteria for those who
are able to have a quick weekly tag up. Need to
then soon have weekly team meetings/telecons
after work. We all have day jobs, so dividing
and conquering the work and having excellent team
communication will be the keys. Thanks everyone.

Beach Element
Do at Lori Wilson Park right next to Cocoa Beach
Hilton (walkway exists connecting Hilton and LW Park)
Start at noon, end at 5 p.m.
Radio station DJ
Food, drink and merchandise vendors
Inflatable displays like Bud can, Earth, Moon and Mars plus banners
Red Bull float plane on beach
Corporate displays
One sponsor – Cocoa Beach Surf Shop might do it
Other sponsors to provide free giveaways
Surf contest in spacey costumes
Games like moon shoe race, moon buggy race (Big
Wheel tricycles), gravity ball (volleyball with beach balls), others
Sand Castle contest for moon bases or something
Art displays in covered tents
Local TV coverage

Hilton Pool Deck Element
Pool deck music from 2 p.m. to midnight (with brief VIP words in between acts)
Pool deck food, drink and merchandise
Pool deck free giveaways

Hilton Ballroom Element (back up plan is not do
this part since above is pretty good for 2008)
Ticketed event ($20?) (all of the above is free to attend)
Start at 7 p.m., end at midnight
Live local bands, buffet, cash bar
Free t-shirt for all
500 people if no sit down tables and only tall
tables (300 if tables) (If gets even bigger could
double size and have another ballroom).

Brief VIP words at band breaks
Move art displays into ballroom and outside ballroom
Corporate displays
Sponsor free giveaways

Positions to fill:
Cocoa Beach YN lead
CBYN assistant (likely lead in 2009)
Sponsors and giveaways lead
Finances lead
Ticket sales lead
Website lead
Signage, displays lead
Food, drink and merchandise lead
Music lead
Art lead
Publicity lead
VIP lead
Beach Element lead
Surf Contest lead
Games lead
Hilton Pool Deck lead
Hilton Ballroom Element lead

Update from Jack, Sep 7:

Dear Yuri’s Night Cocoa Beach 2008 Team,

I am very pleased to announce that Mr.
Christopher Reeves has agreed to be the overall
team lead. Please dive in and be an active
member on his team. I am stepping way back to
watch y’all make it happen. It really needs to
be a 20-something all night rave type of
event. Been there, done that…in the 80′s! I am
always available to provide guidance and sponsor
connections. I think the day time beach party at
Lori Wilson Park transitioning into an evening
party at the adjacent Cocoa Beach Hilton pool
deck is a very workable plan. I also recommend
you not use work email and transition to using
the existing yahoo distribution
list: NSSFL@yahoogroups.com. The homepage can
be used to post information, too. Please go to
http://groups.yahoo.com/group/NSSFL and click on
“join this group” in the upper right. There are
26 people in this list. Some of you have already
added yourselves to the list I know. Well, about
7 months to Yuri’s Night Cocoa Beach 2008. It
will be awesome. For information on Yuri’s Night
go to http://www.yurisnight.net Pictures from
lots of world-wide 2007 events including our
Cocoa Beach event are at: http://www.yurisnight.net/gallery/v/2007/

Thanks everyone,
Jack

Applicable notes from prior planning:

Objectives? How limited? How broad?
Invite other organizations, young-oriented
Friends, co-workers — ask what they’d like to see at YN
FIT, UCF, Embry Riddle

Advertise
Logo: incorporate rocket, rocket garden, Yuri’s Night logo
Theme: mesh with objectives and demographics
Orlando: Universities, theaters, bars, clubs, art/music/local papers.
Local: Universities, theaters, bars, clubs, art/music/local papers.
The Assembly (Orlando)
Youth demographics
Banner on KSCVC and Ron Jon’s billboards
MySpace page
Our own T-Shirts
Merchandise Giveaways
Yuri’s Night coasters
Yuri’s Night round fliers with logos
Rocket bus logo theme
Website items
Action: make contact with art/music communities

2. September 20, Thursday, Chapter Meeting, update from Jack:

Dear fellow present and future space travelers,

Tim is out of town this week [second Tuesday
week] and we’ll have a special meeting day for
September only. Looking at Thursday, September
20th at TBD location. Probably at Port Canaveral
somewhere. Follow up message as soon as we can. Thanks.

[Also, Fred and I had a super time today at the
National Space Club luncheon at the DoubleTree
Hotel in Cocoa Beach. Heard Pat Duggins speak
about his new book on the Final Countdown for the
End of the Shuttle Program. Fred bought the
book. I'm too cheap. We also "networked" with
other space professionals. I learned that
Richard Nixon made his "I'm not a crook!" speech
at the Contemporary Hotel at Disney.]

3. October 23, STS-120 Launch: NSS Florida to
promote NSS to hundreds of launch viewers at Spaceview Park.
We will have a table set up at the park with free
NSS literature. Mark your calendars and come on out to help.
Date: October 23.
Time: tbs pm
Location: Spaceview Park.
Action: request Ad Astras. Info: we currently
have 200 Ad Astras for our use.
Action: request NSS membership brochures, write our chapter code–505–on them
Action: obtain NSS Space Settlement Calendars to sell at the event
http://en.wikipedia.org/wiki/STS-120
http://SpaceLaunchInfo.Com/spaceview.html
www.spacewalkoffame.com/
www.lisats.org/
http://www.nss.org/settlement/calendar/2008/gallery.htm

Resource sites:
http://spacelaunchinfo.com/
www.space-coast.com/
http://www.floridatoday.com/apps/pbcs.dll/section?category=news09

4. Nov 1-4, World Space Expo at KSC
http://www.worldspaceexpo.com/
http://www.kennedyspacecenter.com/worldspaceexpo/index.asp

5. Nov 10, 3:00 – 7:00. Futurist Jacque Fresco
Film Screening and Speaker Meeting at BCC.
We are going to host a film screening and lecture
by futurist Jacque Fresco. He has considered
ways that technology can better serve humanity
and designed futuristic cities to demonstrate the
ideas. This event will be held at the BCC
Planetarium facility. Coordination with BCC is
underway. We will make fliers/signs for
this. We need to do PSA’s and publicity to get
attendance. The theater can hold 120 people.
http://www.futurebydesignthemovie.com/
www.brevard.cc.fl.us/
www.brevardcc.edu/planet/

6. Thursdays, 12:00. Weekly lunch at KSC HQ cafeteria.

For Cape/KSC workers, we meet Thursdays at noon
in the HQ cafeteria for an informal lunch.

7. May 2008, ISDC 2009 in Orlando

NSS Florida Space Coast chapter has won the
bidding on 2009 International Space Development Conference
The conference will be held in Orlando. We
discussed the hotel and expected attendance.
Sponsors: Space Florida
JB Gump – Hub Sea World Research Institute, Sea World Events
Exhibitors
Speakers
KSC Saturn V Center Dinner – sponsorship
Hanging things from the large atrium – globes, astronauts
Space Tourism track: SpaceX, Begelow, Virgin, etc.
Vehicles on display
Schedule: in May 2008 we will start definitizing the program.
Rick: can Rick create a placeholder website for
ISDC 2009? (to be announced after ISDC 2008).

Further Notes.

8. Publicity List:

Florida Today’s TGIF, Things to Do, About Me Magazine
http://www.floridatoday.com/apps/pbcs.dll/section?category=entertainment
Belinda Stewart, Metro Editor, bstewart@floridatoday.com, 321-242-3634

North Brevard Beacon
http://www.northbrevardbeacon.com/

Space Coast Chronicle
http://www.spacecoastchronicle.com/index.html

The Beachside Resident
http://www.thebeachsideresident.com/index.htm

Brevard Technical Journal
http://www.btjonline.com/php/

Orlando Sentinel
http://www.orlandosentinel.com/

Brevard Live Magazine
http://www.brevardlive.com/

Space Coast Parent Magazine
http://www.scparent.com/

Space Task Force Online Radio Show
http://www.spacetaskforce.com/

9. Mailing List Upgrade – If you wish to
continue to receive our meeting announcements and
minutes, go here to sign up. You do not need to join Yahoo to do this.

Group mailing list home page: http://groups.yahoo.com/group/NSSFL
Group email address: NSSFL@yahoogroups.com

Fred Becker
Secretary
www.nss.org/
www.nssflorida.org/

Dear NSS Florida Space Coast Members and Friends,

National Space Society Florida Space Coast Chapter
Minutes and Notes, Wednesday, July 12, 2007 Meeting

Location: Fishlip’s, Port Canaveral, FL

Attendees:

Jen Bailey, Treasurer
Tim Bailey, Vice-President
Fred Becker, Secretary
Robert Driscole, Sergeant At Arms
Jack Fox, President
Juan Gordon
Matt Lacey
Chris Reeves
Jason Rhian

Meeting called to order at 5:30 p.m.

1. Florida Space Coast Yuri’s Night, April 12, 2008

The July meeting of the NSS Space Coast chapter was a great success
with a lot of new faces and big plans. We spent several hours at
Fishlips getting to know each other and talking about upcoming
events. Thanks to everyone that came out!!

Our main topic of discussion was Yuri’s Night 2008 planning. This
year, Ames Research Center had almost 4,000 people come out in a
single night to celebrate space exploration. We think we can top
that, so we’re planning a HUGE event here at KSC next year on April
12. Lots of ideas were discussed including what roles we need on a
planning team.

2. Staffing will be set up for this event. Here are positions:

1. Executive Director
2. Assistant Directors (2)
3. Recorder
4 Director of Marketing
5. Director of Sponsorships
6. Director of Finance
7. Director of Media Relations
8. Director of Community Relations
9. Director of NASA and Visitor Complex Relations
10. Director of Web Strategy and Implementation
11. Director of Operations
12. Director of Entertainment
13. Director of Food and Beverage
14. Director of Participant Displays
15. Director of VIP Participants

3. Objectives? How limited? How broad?
Invite other organizations, young-oriented
Friends, co-workers — ask what they’d like to see at YN
FIT, UCF, Embry Riddle

4. Demographics? Hours? Fees/Cover? Alcohol? Setup?
Two ticket levels? $10 General, $100 for inside VIP event?

5. Atmosphere
Casual: well lit, seating, background music
Technical: displays, lectures, films
Awe inspiring: Can we control lights? Colored filter on rocket
spotlights? Logo spotlights? Dry ice fog under rockets to simulate countdown?

6. Content
NASA: random hardware, training aids, SME?
AF: random hardware, training aids, ELV stuff?
Ed: Astronomy group, own area on side, light mask behind building
for telescopes
Art: Big set piece / burners, sculptors, fireworks, need creative types.
Graphics: Parsons on Harley “Party With Parsons”
Artistic people: Full Sail, Orlando?
Theme: Have fun, change image of NASA
Invite Valentina Tereshkova to enjoy Yuri’s Night with us
Celebrities: Lance Bass, Sherapova
Virgin Galactic announcements at the party
Zero-G flight that day (35 seats) — possible raffle for ride
Invite famous and cool people who have tickets for Virgin Galactic.
Radio Station – music
Van? Band? Multiple Stages?
VIP event indoors
Art show
Jumbotron?
EA Sports
Free glowsticks
Custom contests
Other fun contests
Action: Chris knows art people to invite

7. Music
Type: House/Dance/Electronica with DJ’s, Rock, Covers, Local
Technical: use facility speakers with reinforcements? Sound system? Stage?

8. Advertise
Logo: incorporate rocket, rocket garden, Yuri’s Night logo
Theme: mesh with objectives and demographics
Orlando: Universities, theaters, bars, clubs, art/music/local papers.
Local: Universities, theaters, bars, clubs, art/music/local papers.
The Assembly (Orlando)
Youth demographics
Banner on KSCVC and Ron Jon’s billboards
MySpace page
Our own T-Shirts
Merchandise Giveaways
Yuri’s Night coasters
Yuri’s Night round fliers with logos
Rocket bus logo theme
Sponsored advertising (eg, RonJon’s sponsors DNC security)
Website items
Action: make contact with art/music communities

9. Facilities
Security
Bathrooms
Limited area for guests, crowd control, barricades
Food/vending
Trash pickup
Taxi / safe-ride available at end
Hotel linkup with transportation
Space Coast Transit – Hotel, good rate with transit (Ron Jon’s Resort?)

10. Fundraising
Offer to give some proceeds back to KSCVC for reinvestment
Space Florida
Sponsors
Elected Officials
Possible Zero-G Flight raffle

11. Layout
Limits traffic to three main areas
Two lavatory facilities, theater and main building
Rocket garden as mingle/talk area with background music, social focal point
Grass as display area for gear/art/etc, stuff focal point
Covered side for food/drink, provides two access control points
Garden and grass separated by stage, can play/face either direction
Enter/exit through fence south of main building, south side of rocket garden
Multiple Hub

The meeting adjourned at 7:30 p.m.

Future Calendar Items

12. STS-118 Launch: NSS Florida to promote NSS to hundreds of
launch viewers at Spaceview Park.
We will have a table set up at the park with free NSS
literature. Mark your calendars and come on out to help.
Date: August 7.
Time: 7:02 pm
Location: Spaceview Park.
Action: request Ad Astras. Info: we currently have 200 Ad Astras
for our use.
Action: request NSS membership brochures, write our chapter code–505–on them
http://en.wikipedia.org/wiki/STS-118
www.spacewalkoffame.com/
www.lisats.org/

Resource sites:
http://spacelaunchinfo.com/
www.space-coast.com/
http://www.floridatoday.com/apps/pbcs.dll/section?category=news09

13. Speaker Meeting at BCC.
We plan to start up speaker meetings.
Action: Tim to continue to discuss options with BCC. Can use either
a Library Room or the Planetarium. This is a perfect location for
NSS Florida Space Coast.
www.brevard.cc.fl.us/
www.brevardcc.edu/planet/

14. Nov 3-11, World Space Expo at KSC
http://www.worldspaceexpo.com/

15. NASA 50th Anniversary in 2008

Our chapter hopes to participate in festivities for KSC’s observances
of NASA’s 50th anniversary. There will also be an event to start
this off, called the World Space Expo, Nov 3-11, 2007.
http://www.kennedyspacecenter.com/worldspaceexpo/index.asp
http://www.worldspaceexpo.com/

16. ISDC 2009: NSS Florida Space Coast chapter has won the bidding
on 2009 International Space Development Conference
The conference will be held in Orlando. Congratulations.

Further Notes.

17. Publicity Venues:

Florida Today’s TGIF, Things to Do, About Me Magazine
http://www.floridatoday.com/apps/pbcs.dll/section?category=entertainment
Belinda Stewart, Metro Editor, bstewart@floridatoday.com, 321-242-3634

North Brevard Beacon
http://www.northbrevardbeacon.com/

Space Coast Chronicle
http://www.spacecoastchronicle.com/index.html

The Beachside Resident
http://www.thebeachsideresident.com/index.htm

Brevard Technical Journal
http://www.btjonline.com/php/

Orlando Sentinel
http://www.orlandosentinel.com/

Brevard Live Magazine
http://www.brevardlive.com/

Space Coast Parent Magazine
http://www.scparent.com/

Space Task Force Online Radio Show
http://www.spacetaskforce.com/

18. Mailing List Upgrade – If you wish to continue to receive our
meeting announcements and minutes, go here to sign up. You do not
need to join Yahoo to do this.

Group mailing list home page: http://groups.yahoo.com/group/NSSFL
Group email address: NSSFL@yahoogroups.com

Fred Becker
Secretary
www.nss.org/
www.nssflorida.org/